Golf Events: Volunteers
Getting the right group of people to help is essential. Volunteers are wonderful resources that can make your event more fun to plan, and more fun to run. Here are suggestions for making the most of those donating their time.
- Start with finding a core group of committee members. Volunteers with a strong sense of camaraderie help encourage the group to stay focused and active.
- Representatives from a variety of sectors in the community and with varied skills are useful in securing sponsorship and helping organize the event. A local business owner might have useful connections; someone in the food and beverage industry might help with the closing ceremony; an avid golfer, or a former or current golf pro could be a great resource as well.
- The number of people on the committee can range from two to 10 or more. That number is flexible depending on the availability and level of commitment of your committee members.
- Remind to committee members that active participation is required and in order to serve on a committee, they must agree to take action. All committee members should work on seeking sponsorships. They might also utilize their skills on other details of the event, such as creating the program layout, organizing the closing ceremony, etc.
- To have a "sold-out" event, you need 36 foursomes (144 players). Challenge each committee member to helping get their pro-rata share of participants.
- Collect the money for the registrations in advance. A successful event needs to have 80-90% of the registrations paid up before tournament day.
- Show your volunteers that you appreciate them! If there is a no-show, put a volunteer in their place. Be flexible and accommodating. Remember, they are here to help you, and they are not getting paid for their time.
- Put up a flyer at the local club or course asking for volunteers. High school student groups or recreational teams and clubs might be a good resource.
- Volunteers are essential at registration to take payments and to direct people where to go.
- You may also want volunteers at specific “prize holes” if you are having individual hole contests.
- You might give volunteers name tags, matching shirts, or ask that they wear certain colors to distinguish themselves from everyone else.
- Appoint a Volunteer Committee Head, an experienced volunteer or community member, to be the “go-to” person for the volunteers.
- Have a meeting the night prior to or the morning of the event at the course to familiarize the volunteers with the course and discuss the set-up for registration, raffle prizes, food and beverage, etc.
- Thank your volunteers with goodie bags, free t-shirts, or a pizza party after the event.